Embracing Cloud Software to Support Business Operation

Kristen Goodell, CEO, HR Resource Force
564
864
181

Kristen Goodell, CEO, HR Resource Force

According to a recent Gallup poll, almost 90 percent of young Americans rely on mobile technology. Companies that embrace the use of cloud software to support their business operations are able to capitalize on this trend and better engage with the modern workforce. The movement towards cloud-based employee management creates a competitive advantage for companies wanting to dominate their market. Below are six ways that could transform your cloud technology administration.

“Companies that embrace the use of cloud software to support their business operations are able to capitalize on this trend and better engage with the modern workforce”

1. RECRUITMENT:

By providing mobile accessibility to detailed job descriptions, you will prevent false, glorified preconceptions that lead to unmet expectations, slower adjustment rate, and decrease turnover rate. Standardized electronic recruitment analysis methods will help you reach top talent and weed out potentially toxic employees. Streamlining and tracking training resources (written content, videos, games, quizzes) helps you to identify potential employees’ skill sets, evaluate personality fits, and consider their adaptability to your existing culture. This results in the elimination of unsuitable applicants. Moreover, these training resources offer prospective employees the opportunity to know the “real deal”.

According to the Center for American Progress (CAP), 25 percent of new employees will quit within their first year. Quick acclimation reduces your financial losses due to uncommitted employees.

2. ON-BOARDING:

Electronic on-boarding allows for fun participatory employee entry by streamlining burdensome paperwork. You can provide new hires with a welcome packet, an established acceptance procedure, a condensed employee handbook, fun company facts, pictures, simple introductory games and lively, clever videos about compliance policies. Building bonds rapidly with new employees will lead to connectivity and loyalty. Cloud-service on-boarding practices permit your organization to communicate effectively and consistently the necessary knowledge, skills, and behaviors essential for your team. The Society of Human Resource Management (SHRM) states, 53 percent of American employees are unsatisfied with the level of communication with their employers. If you provide systematic, structured communication, you will increase your organization’s ability to deliver consistent messaging, decrease employee exits, and bolster confident employee perspectives far more than competitors.

The Average American Workplace Looses $550 Billion a Year From Uncommitted Employees “Forbes”

3. ENGAGEMENT:

Technology facilitates employee connections and integration which lead to high retention and productivity rates. Gallup polls indicate that 87 percent of employees are less likely to leave if they feel engaged and valued. With a cloud platform, your company can analyze what motivates your employees. Incentives will only work when the individual places a high value on the allurement. This evaluation will reveal what inspires each employee such as: Incentives (flex, hour, day, lunch, or appointment pass, coupons, free breakfast, dinner, game), Performance Based Employment Stability (offer 6 months, one year, and three years security), and Development Opportunity (skill rotations, diversify tasks, mentorships, apprenticeships, management meeting participation). Internet platforms empower your organization to customize and regiment employee programs such as: Automated Recognition from their supervisors, Wellness (physical, prevention, grief, mental health) Workplace Communication Skills, and Company Mission Programs. Motivating your employees to perform better will lead to increased productivity, profits, compliance, attendance, attitudes, and to decrease compensation claims and turnover costs.

Students Whose Learning Styles are Compatible with the Teaching Style Tend to Retain Information Longer, Apply it More Effectively, and Have More Positive Post-Course Attitudes “Wong”

4. TRAINING:

Mobile instruction caters to employees’ different learning styles and is applicable to remote workforces. It also tracks progress, offers frequent refreshers, and enables re-learning content with no added expense. It cultivates an environment in which supervisors can more effectively and accurately determine each employee’s next developmental step. An electronic learning style checklist is fun for your employees and can save your organization from mismatch teaching/learning methods. Employees learn visually, auditorily, kinesthetically or in any combination. Cloud platforms allow employees to choose the training that best suits their learning style. A platform can include: repeatable access to youtube video training, short content articles, short quizzes, customized jeopardy games, crossword puzzles, ergonomic training, video games, managerial response techniques, and more.

Identified And Archived Employee Expectations Leave Zero Room for Dispute, Redundancy, or Miscommunication.

5.TRANSPARENCY:

Web infrastructures ensure accuracy, visibility, role based rules, dynamic workflows, and efficient policy version control for our increasingly fast paced climate. It is never argued if communication of employee expectations is imperative. Therefore, modern businesses automate and track indisputable task analyzed objectives, duties, handbooks, policies, procedures, and requirements. Cloud-service furnishes the power to discover inefficiencies, reduce risks, address conflicts, explain turnover, disciplinary actions, poor hiring decisions, and unproductively applied resources. “Real-time” reporting and transparency provides evidence of your prevention efforts that can save your company from significant financial loss.

Electronic Methods Standardize Your Reporting.

6. COMPLIANCE:

One challenge of a thriving growing business is the proliferation of documents and records. Accomplishing consistency is not easy when your departments think like departments. They use separate systems and rely on hard-copy filing. Accountability suffers from lost and uncompleted records. E-signature software protects against audits by seamlessly tracking, recording, and scheduling mandatory policies, forms and documents. Organizations that archive their attempts towards regulatory compliance, perceived threats, harassment and more, reduce the risk of lawsuits, un-engaged employees, and increased turnover.

In the past, individual departments used databases, spreadsheets, web portals, and filing cabinets filled with paper to maintain and track employee paper processes. As a business grows, as regulations change, and as an industry evolves, this approach can cripple a company. Companies that realize cloud benefits will prosper from engaged employees, increased accuracy, decreased turnover and reduced risk.

Read Also

Linking Business Process to Strategy Execution

Samantha J. Bureau-Johnson, VP Business Process Excellence and EPMO, Blue Cross and Blue Shield of North Carolina

Fostering Cohesive Change at the Lowest Common Denominator

Donald Kuk, VP-Global Business Transformation, BNY Mellon

The Formula for Successful Patient Engagement

Rich Phillips, CTO, Tampa General Hospital

Syncing Data with Business Processes

Tony Summerlin, Senior Strategic Adviser, FCC/CIO, Office of the Managing Director